Setting up an Out of Office message

You can create a message that automatically replies to people who send you messages when you are out of the office. If you want people who send you email that our not in your domain to receive a different reply message, you can create a separate reply message.

The auto-reply message is sent to each recipient only once in a specified interval of days regardless of how many messages that person sends during that period. The default is seven days but the administrator can change this.

  1. Go to the Preferences > Out of Office page.
  2. Check Send auto-reply message.
  3. In the Auto Reply Message text box, type the response to send while you are out of the office.
  4. If you want this message enabled for a specific time frame, select Send auto-replies during the following time period and enter the start and end dates to send the auto-reply message.
  5. If you do not specify a specific time frame, auto-replies are sent until you select Do not send auto replies.
  6. (Optional) If you want to send a different message to users outside of your domain, select External Senders.
  7. Select the type of external users to receive the second message. The default is anyone outside my domain. If you want contacts listed in your address books to receive the first message, in the drop-down menu select anyone outside my domain except those in address book.
  8. Click Save.