Using Tags

You can use tags to help classify and organize your email messages, conversations, calendar items, contacts, briefcase, or tasks. For example, you can have a tag for Immediate Turnaround and another for Medium Priority. You can tag for tasks or a project tag to sort email, and you can search for all items with a particular tag. You can also apply multiple tags to an item.

Create a Tag

  1. In the Overview pane, click the Tags gear icon and select New Tag.
  2. Enter the new Tag name and select a Color for the tag.
  3. Tag names can include any character except a colon (:), forward slash (/), and quotation mark (")
  4. Click OK. The new tag is listed under Tags.

Assign a Tag to an Item

After you create a tag, you can apply it to an item. You can assign more than one tag to an item to classify it under different categories. If an item has multiple tags, the tag icon is multicolored. Only tags that are not already applied to the item are listed.

  1. In the Content pane, right click an item.
  2. In the drop-down menu, select Tag . For example, the topic can be a “Conversation”, which displays as Tag Conversation.
  3. Click the tag to apply to the item. A tag icon displays next to the item.

Remove a Tag

  1. Right-click an item that is tagged.
  2. In the drop-down menu, select Tag . For example, the topic can be a “Conversation”, which displays as Tag Conversation.
  3. Select Remove Tag. If the item has multiple tags, select the tag you want to remove or choose All Tags to remove all tags.

You can remove a tag from a message when you have the message open in a reading pane. The tag displays in the message header under Tags, and you can click the X on the tag to delete the tag.

Display Messages with a Specific Tag

To find tagged message quickly, click a tag in the Tag section of the Overview pane. All messages with the selected tag are displayed in the Content pane.

Search for Items by Tag

To search for a specific tag, type the following into the Search field (without quotes):

  • "tag:< tagname >". Displays all tags with this name.

Note: If the tag name is two words, you must use quotes around the tag name.

Change a Tag Color

  1. Go to Overview pane > Tags section.
  2. Right-click the tag for which you want to change the color.
  3. Select Tag Color and click a new color for the tag. All tags with the previous color are changed to the new color.

Rename a Tag

  1. Go to Overview pane > Tags section.
  2. Right-click the tag you want to rename and select Rename Tag.
  3. Enter the New Tag Name.
  4. Tag names can include any character except a colon (:), forward slash (/), and quotation mark (")
  5. Click OK.

Delete a Tag

Deleting a tag removes the tag from any item that has the tag. The items themselves are not deleted.

  1. Go to Overview pane > Tags section.
  2. Right-click the tag you want to delete and select Delete.
  3. Click Yes to confirm the deletion.